Executive Assistant

Executive Assistant at Ivlev Group: calendar management, meeting organization, document preparation, and travel support. Requirements: experience in project work, advertising agency, Google Docs, Trello, CRM.

Responsibilities: • Assistance in preparing the manager's work schedule for the week/month and monitoring its compliance • Organization of meetings and negotiations • Preparation of documents for these meetings • Business trips as directed by the manager • Accompanying the manager at meetings and negotiations • Keeping minutes of these negotiations and meetings • Collecting materials and information needed for effective management • Fulfillment of personal instructions (booking tickets, hotels/restaurants, flowers, etc.) • Timely notification of upcoming tasks, reminders about deadlines, notifications about business meetings and trips • Coordination of certain issues with heads of structural divisions on behalf of the manager • Communication with clients, email processing • Compliance with internal regulations and labor discipline

• Skills in working with Google Docs (experience with Trello, CRM, Bitrix is welcome) • Proven experience in effective planning and task tracking • Ability to clearly express information received from the manager in text and presentation format • Skill in solving non-standard tasks, flexibility, ingenuity, broad outlook • Attention to detail • Mandatory experience in project activities, advertising agency • Systems thinking, flexibility, high level of self-organization, stress resistance, responsibility • Readiness to work in multitasking mode, ability to make decisions independently, initiative

• Salary discussed at interview with successful candidate • Work schedule 5/2 • Opportunity to work and develop in a successful company • Comfortable working conditions (office Metro Airport/Dynamo/CSKA) • Work among professionals passionate about their work