Executive Assistant & Operations Manager

Executive Assistant & Operations Manager at The Vault, a digital-asset infrastructure group. Support CEO and COO in Cyprus, with competitive salary and benefits.

We are a digital-asset infrastructure group. We build institutional custody technology and operate regulated entities in Cyprus (CySEC MiCA CASP licence), Switzerland (VQF SRO membership), the UK and the UAE. A new entity in Georgia is being set up now. The first part of the role is executive support to the CEO: calendar, meetings, decisions and follow-ups. The second part is operations support across the group, working with the COO: keeping company documents in order, preparing document sets and KYB packs, and taking on practical tasks that need to be done, collected or coordinated.

3+ years as an executive assistant or operations manager, ideally in a group with several companies or a regulated financial company. Experience with company documents and KYB packs for banks and EMIs. Cyprus is a strong advantage. Very organised and self-directed: calendars, registers and follow-up lists are your normal way of working. Good written English: you can draft a letter or a memo that needs little correction. Able to move tasks forward through people who do not report to you, including senior ones. Absolute discretion: you will see the CEO's calendar, personal matters and confidential company data. Comfortable with task trackers and shared document systems. Strongly preferred: experience in a regulated environment (CySEC, MiCA or VQF); exposure to bank or EMI onboarding from the client side.

Competitive salary; Annual performance bonus; Access to our Limassol offices, including daily drinks and snacks, as well as parking facilities; Working hours are from 9:00 to 18:00 in the office. Outside of these hours, it is important to remain available and responsive to the CEO; 24 working days of paid annual leave, in addition to statutory public and bank holidays in Cyprus; 14 working days of paid sick leave per calendar year; Work permit sponsorship and full support with all related arrangements; The opportunity to participate in corporate sports activities and events, and receive corporate gifts.