Document Management Specialist

Join a growing group of companies to build a transparent document management system. Remote role, preferably in Russia (Moscow/St. Petersburg or nearby time zone).

Control incoming documents and contracts in the EDM system, organize approval with responsible employees, and monitor document flow at approval and signing stages. Maintain a contract register, restore retro document flow, and interact with counterparties on document receipt and processing. Organize and maintain an electronic document archive on the corporate server. Prepare invoices, acts, invoices, and contracts according to approved templates in Russian and English. Develop and improve corporate document templates. Participate in describing, systematizing, and improving document management processes.

Experience with contract and primary document management. Experience with EDM and control of document approval processes. Ability to systematize documentation, maintain registers, and work with archives. Experience in restoring and structuring historical documents. Good knowledge of English for working with documents and business correspondence. Ability to work independently, attention to detail, and result-oriented. Initiative and readiness to improve processes in a developing company.

Opportunity to build and improve the document management system in a growing company. Role with a high degree of independence and influence on processes. Opportunity to expand responsibilities and grow with the business. Work format: remote. Preferably Russia (Moscow/St. Petersburg or nearby time zone). Possibility of periodic presence in Moscow for in-person tasks, including work with the document archive. Cooperation format discussed individually. Negotiable income level.