Business Administrator

Business Administrator for DEMATEAM in Moscow, hybrid, full-time. Manage documentation, tenders, team coordination, and AI agents.

We are DEMATEAM, a tech company creating business monitoring infrastructure for construction and manufacturing. Our team of up to 10 people uses AI agents to handle routine tasks. This role is central to our administrative operations: documents, calendars, communications, and order. You'll ensure the business runs smoothly. Responsibilities: - Document management: contracts, acts, invoices, additional agreements; work in Diadoc; archive management; editing documents. - Tenders: weekly monitoring and updating commercial tender selections (44-FZ and 223-FZ are not considered); gathering tender documentation and preparing application packages; tracking deadlines. - Team coordination: manage leader's calendar, schedule meetings, track commitments. - Counterparty communication: coordinate with clients, partners, contractors on administrative matters. - Support leader: publications in Telegram, interact with marketers and external contractors. - Working with AI: set tasks for AI agents, verify results, propose automation ideas.

We expect: - At least 1 year of experience in a similar role (administrator, coordinator, assistant). - Experience with electronic document management (Diadoc or similar). - Excellent written communication and business style. - Ability to independently complete tasks. - Interest in AI tools and willingness to learn new services. - Attention to detail and love for order. Nice to have: - Experience with commercial tenders and tender platforms. - Experience in IT, consulting, construction, or manufacturing. - Experience with Notion, Google Workspace, task trackers. - Experience with ChatGPT, Claude, or other AI assistants.

We offer: - Direct work with the founder and impact on processes. - Modern stack and tasks where AI handles routine. - Participation in creating products for large construction and manufacturing companies. - Hybrid format and office in a club space Noôdome: Moscow, Romanov pereulok, 4/2, BC "Romanov Dvor" (metro Biblioteka im. Lenina / Arbatskaya).