Assistant to the Director

Moscow. Creative residence 'Leninka Art' seeks an Assistant to the Director. Responsibilities include scheduling, correspondence management, document preparation. Full-time, office in Moscow.

Responsibilities: - Plan the work schedule and maintain the director's calendar; - Coordinate internal and external meetings of the director, ensuring their organizational support; - Prepare agendas and minutes of working meetings, conferences, and negotiations, record director's assignments, monitor deadlines and inform the director about progress; - Keep records of incoming, outgoing, and internal correspondence, ensure its registration, systematization, storage, and prompt forwarding to recipients; - Check completeness, correctness of formatting, and passage of the established approval procedure for documents before submitting them to the director for signature; - Prepare and edit materials on behalf of the director (letters, references, informational and presentation materials); - Maintain registers of correspondence, protocol decisions, a unified register of director's assignments and information on their deadlines; - Comply with confidentiality requirements when working with internal documents, personal data, and official information.

Requirements: - Higher education; - Experience as an assistant to a manager, clerk, project coordinator, or similar position — from 2 years; - Experience interacting with government authorities (will be an advantage); - Experience in business correspondence, document management, meeting minutes, and manager's calendar; - Skills in preparing, formatting, editing, and proofreading business, reference, presentation, and analytical materials; - Excellent command of Russian, literate oral and written speech, knowledge of business correspondence rules; - Confident use of Word, Excel, Outlook, electronic document management systems, and collaboration tools; - Understanding of the basics of office management and document formatting rules; - Ability to work with large volumes of information, structure tasks, monitor deadlines, and independently organize work processes; - Attentiveness, systematic approach, accuracy, responsibility, tactfulness, stress resistance, and ability to work in multitasking mode.

Conditions: - Employment under an employment contract in accordance with the Labor Code of the Russian Federation; - Schedule 5/2 in the office at: Moscow, Myasnitskaya St., 40, building 1 (Chistye Prudy metro); - Salary: determined by interview results; - Working hours: 10:00–19:00; - Participation in the creation and implementation of significant cultural, educational, and public initiatives; - Participation in specialized events, expert sessions, exhibitions, forums, and business programs; - Comfortable working atmosphere, open communication, and support for employee initiatives; - Professional development: work on projects with a wide range of partners — experts, cultural institutions, educational organizations, government bodies, and business representatives; - Opportunity to expand areas of responsibility as projects develop; - Probation period — 3 months.