Specialist in HR Records Management

HR specialist for a charitable foundation in Saint Petersburg, Russia. Full-cycle HR administration, reporting, and support. Salary 85,000–100,000 RUB/month. Office-based with possible remote days.

Responsibilities: Manage full-cycle HR administration: hiring, transfers, terminations per the Russian Labor Code, prepare orders, enter data in 1C/ZUP or similar systems; Create and maintain employee files, monitor document validity, control storage and destruction deadlines per file nomenclature; Manage vacation and sick leave accounting, create vacation schedules, track deviations and approve changes; Ensure timely reporting (to SFR, Rosstat, and other bodies), including quotas for disabled employees and other categories; Advise employees on HR matters: document processing, vacations, sick leave, certificates, etc.; Keep local regulatory acts up to date: participate in preparing orders, policies, job descriptions, and coordinate them with management; Work with electronic services and EDI, ensure correct signing and storage of electronic HR documents; Participate in processes related to quotas and employment for people with disabilities: keep records, prepare reports, interact with employment centers and relevant agencies.

Experience in HR administration of at least 2 years (in NGOs or commercial companies); Excellent knowledge of the Russian Labor Code and practical application of norms for HR records, reporting, and quotas; Proficient in 1C:ZUP (or similar systems), MS Office, and EDI services; Understanding of the non-profit sector specifics will be an advantage (knowledge of NGO reporting, volunteer registration specifics, etc.); Accuracy, attention to detail, ability to work with large volumes of documents and meet deadlines; Tact and empathy: the foundation works daily with sensitive topics and various life situations, so it's important to build careful communication.

Stable work in a socially significant project with a transparent payment system; Work schedule: 5/2, from 10:00 to 17:00; office in the Krasnogvardeysky district (Marshal Tukhachevsky St., 23); possible remote days by agreement; Team support and the opportunity to influence processes: the foundation actively develops internal regulations, and your experience will help make them more convenient; Salary: 85,000–100,000 RUB net. The level will depend on your experience, need for training, and readiness to dive in.