Office Manager / Logistics Organizer

Office manager and logistics coordinator for the Dobry Gorod Petersburg charity foundation. Full-time position in St. Petersburg, Russia, with occasional remote work.

Responsibilities: - Take care of the office and its daily life: maintain order, comfort, and readiness for work and meetings; monitor supplies, equipment, and storage; interact with suppliers, contractors, and service services; identify problems and propose solutions. - Organize logistics: purchase tickets, book hotels, assist colleagues with business trips; order taxis, couriers, and deliveries; handle organizational details, check deadlines, bookings, and documents; support event logistics. - Support administrative processes: answer incoming calls and emails, route requests; handle postal correspondence including Russian Post; manage administrative documents, registries, archives, and databases; oversee invoices and acts from suppliers; assist colleagues with organizational issues. - Help with events: participate in preparing team meetings, conferences, and foundation events; prepare space, materials, and equipment; assist with organizational tasks before, during, and after events.

Requirements: - At least one year of administrative or organizational experience. - A proactive, owner-like approach: see the whole process, notice what needs attention, and care about results. - Love for order and ability to create it in documents, spreadsheets, spaces, and agreements. - Ability to plan work independently, set priorities, and complete tasks without constant reminders. - Flexible switching between tasks without losing important details. - Enjoy helping people, communicate kindly, and negotiate effectively. - Confident use of office and digital tools: spreadsheets, calendars, Zoom, booking services, EDI, and other work systems. - Willingness to learn new tools, including AI, and find ways to simplify repetitive tasks. - Responsiveness while managing workload and boundaries. - A plus: experience in NPOs or event organization.

Conditions: - From 65,000 RUB net. - Full-time, 5/2, from 10:00 to 18:00. - Possible one remote day per week. - Opportunity for additional income on separate organizational tasks after the probation period, if workload allows. - Training, professional development, and opportunity to try other roles and projects in the foundation.